Our Fees and Funding Structure
We are a small family-run pre-school. We know how complicated life with a young family can be already, and how expensive so we aim to keep the finance side of our setting as simple and as affordable as possible.
We charge no upfront admin, registration fees or deposits.
We do charge a weekly fee to cover the costs of consumables, including but not limited to craft and arts supplies; cleaning and personal hygiene supplies, snacks, activity resources, baking ingredients etc.
Currently this is set at £3 per week, and is payable by all families.
We charge £4.75 per hour for children from the term after their 3rd birthday
We charge £5.50 per hour for children between their 2nd and 3rd birthday as they require a higher staff to child ratio
Although we set our opening times as:
Early Start - 08:30 - 09:00
Morning - 09:00 - 13:00
Afternoon - 13:00 - 15:30
Late - 15:30 - 18:00
because we also pride ourselves on being flexible for our families, so some access 10-1 or 9.30-2.30 etc. it is impossible for us to list "session costs" hence the hourly rate system, this way we can invoice the hours booked not full sessions that you are not using part of.
It is important to note that although we offer flexibility, this refers to flexible booking of your child's attendance in advance of each term. We cannot offer flexibility in the terms of you changing hours from day to day, week to week as this does not enable me to structure staffing.
Funding and Payment options
We are happy to accept the following funding options:
2 year old funding; For some 2-year old's, if you are in receipt of some benefits listed, you will be able to access 15 free hours of childcare per week. To apply, either chat to Karen, contact your local children’s centre or use the family outreach service – their contact number is 01202 261970. If your child is not eligible for the funding or if you are and you access more than 15 hours you will be charged £5.50 per hour as children who are not eligible for the 3&4 year old funding require a higher staff to child ratio of 1 adult to 4 children. There is always a maximum number of hours that can be claimed in each term and this may mean that occasionally (dependent on the days you attend) that there will be a few extra hours not covered by the entitlement at the end term.
3 & 4 Year Old Universal Offer - Every 3 and 4-year old child is entitled to 15 hours per week, for 38 weeks per year (term time) from the term after their 3rd birthday. So, for example if the birthday is on Oct 23rd entitlement starts from January. From September 2017 some will be entitled to 30 hours. If you book more hours above those covered by funding, you will be invoiced at £4.75 per hour.
3 & 4 Year Old Extended Offer - 30 Funded Hours for 3&4-year old eligible children, 15 additional hours will be available for children of working families in England, these additional hours, added to the 15 hours all 3&4 year old's get, totals 30 hours per week. It is important to note the 30 hours is for 38 weeks of the year (term time only), however it can be stretched over the 50 weeks, i.e. you get less hours per week but for more weeks and the total number of hours per year equals the same. To be eligible parents must be working (so the parent the child resides with if you are a single parent, or both if you are together), you have to earn the equivalent of 16 hours at NMW/MLW so currently approx. £132 per week. The easiest way to find out if you are eligible is to go to the childcare choices website at www.childcarechoices.gov.uk and use their calculator, and if you are eligible go ahead and make a claim, if successful you need to bring me your code, plus your NI number and date of birth. You must apply before the end of the funding term prior to the term you want to use it so if you want to use it in April you must apply before 31/3
Tax-Free Childcare offers parents with children under 12 up to £2,000 per child, per year, towards their childcare costs (or under 17 and up to £4,000 for disabled children). Eligible parents entering the scheme will open an online childcare account that you can use to pay settings for childcare. Payments will work just as they would through an online bank account, using a reference number for each child so we can identify their payments.
Working tax credits - If you receive working tax credits or the equivalent in Universal Credits you may be entitled to money towards childcare. Phone them on 0845 300 3900 and they will be able to identify if you are entitled to help towards childcare costs – sometimes up to 75% of the total invoice. They will need to confirm the pre-school is registered and will ask for our Ofsted registration number which is EY471355.
Childcare Choices is a website that brings together all the government childcare offers in one place for the first time and can be found at www.childcarechoices.gov.uk it includes a calculator which will help you see which scheme you may be eligible for and help you make an informed decision between, Tax free childcare, additional 15 funded hours (30 hours Funded total), or to remain with, for example Tax credits reimbursing part of your childcare costs. It can be found at www.gov.uk/childcare-calculator.
When fees, and items like the consumables charge and Baby Ballet fees are due an invoice will be issued.
You will have the following options to pay them:
in full at the beginning of the term,
in two parts (the beginning of the two half terms),
at the beginning of each month,
the beginning of each week or
the beginning of each session.
Payment can be made in:
Card Payment (using our card machine)
Salary Childcare Vouchers
or very soon here on this website
All hours booked for must be paid for regardless of the reason for absence, but please inform us of holiday dates and any reason for absence including sickness; either in advance or on the morning via phone or text on 07951 154770 if your child does not arrive for a session, and you have not notified us of the reason for absence within 30 mins of the start of the session we will contact you to find out why they are not in, as we are required to keep this on record, for Local Authority and Ofsted Auditing processes. If you regularly miss funded sessions, you may have to repay the funding to the local authority, so regular attendance is important for several reasons.